Should District employees have open lines of communications with Board members, without fear of reprisal? Why or why not?
As stated above, I think we could consider something like a "whistleblower" hotline which facilitates communications with a board member designated by the board to be the recipient of these communications. (It would be important for any board member who receives these communications to have the trust and confidence of the board). Again, this is common practice for public companies, and there might be some wisdom in this appraoch for the district. Such a program would of course include non-retaliation for communications made in good faith.
Do you believe the Board should have access to all MCHD reports and records, excluding patient records? Why or why not?
Subject to the board member articulating what policy he or she is looking at to verify, and of course, subject to the normal operational requirements of the district, then obviously the starting point for this would have to be "yes".
However, it is also easy to see how continual requests for access to "all reports and records" is rather sweeping, and could therefore become abusive and expensive, could have no rational relationship to successfully implementing a board policy, and could distract the district from its operations.
Accordingly, a better approach would be this. The board should discuss with the administration what types of reports and records exist which relate to the verification of successful implementation of board policies, and those reports and records should be regularly delivered to the board. When approprite, they should be delivered to the board in the board packet prior to monthly, public board meetings.
This way, the public ALSO has access to important information, and the district can set up a procedure where this information is produced/formatted regularly and delivered to ALL of the board in the ordinary course of business. This avoids the administraion having to change its day to day procedures to deal with ad hoc requests. Rather, it can fold the production of reports and records into its normal business (and hire people to assist in this regard, if it turns out to be necessary...which in turn allows the board to know what it costs to generate such information).
Should Board members have complete access to all areas of the District? Why or why not?
Again, assuming that a board member is seeking to understand the implementation of a particular policy set by the board, and assuming that the board member has given a reasonable notice to the district such that the district can safely and efficiently respond to the request for access without disrupting the district's operations, then the starting point for the answer to this question has to be "yes".
However, it is also easy to see how uninvited and unexpected guests at the district (and especially at its stations around the county) could seriously disrupt operations.
A better approach would be this. If a board member seeks to understand the implementation of a particular policy and believes that some sort of site visit will facilitate that, then that board member should communicate that to the chairman of the board, and to the CEO. Then CEO will then, with appropriate consultation with the requesting board member and the chairman, either make appropriate arrangements or discuss alternatives for the board member to verify some aspect of implementation of a board policy.
The Board is to set Policy, should it have any say in procedures? Explain your rationale.
It is correct to say that the board should set policy. It is also correct to say that the board should monitor compliance with policy. However, sometimes the line between policy and procedures is not always completely clear. Therefore, it is not correct to say that absolutely "the board should have no say in procedures".
The implementation of policies set by the board is primarily the responsibility of those employed on a day to day basis by the district. However, ultimately, the successful implementation of board policies is the responsibility of the board, as a policy which is not implemented is not a policy. Sometimes, in the context of the successful implementation of policy, a conversation between the board and the administration must include a discussion of procedures. This is unavoidable in the real world. But of course for the most part, the board is responsibile for setting policy and hiring a CEO directly accountable to them to make sure their policy is implemented. If all policies are in fact being implemented successfully, then the board will have no reason to get involved in procedures.
The Board is not supposed to micro-manage, but should they trust and verify?
That's not a bad summary.
But even more important than trusting is simply looking at objective, quantifiable criteria to determine if the board priorities are being met. These include budget numbers, the tax rate, the audit, outside accrediting bodies, and whether or not illegal aliens are in the indigent care program. If the tax rate which the district sets goes down, year after year, then the policy with regards to the tax rate is being successfully implemented. I'm not sure what the element of "trust" is here. It's really almost a case of just verification.
List Civic, Political or union organization or individuals to whom you have contributed time or money (five years).
Civic/Religious: Church, Excelsior Dance, CYT Houston, the Houston Area Pastor's Council, various edudational organizations
Political: Ted Cruz, Steve Toth, Ted Seago; former Montgomery County GOP precinct chair.